Forms and Documents

Clubs and Finances

New Student Organization Application - required for any new club or student organization seeking approval from the SGA as required by the Office of Student Affairs.


New Student Organization Criteria for Approval - outlines the criteria by which applications for new student clubs or organizations are reviewed.


SGA Loan - loans available to new programs prior to Student Fee processing.


SGA Grant Application - student organizations can request funding of up to $250 from the SGA to further their club's mission.


Student Fund Guidelines - guidelines for requests of funds from Student Affairs related to a community service initiative.


Student Fund Application - application for funds from the Student Fund controlled by Student Affairs - these funds may be allocated for community service initiatives that further EVMS' vision to be the 'most community oriented medical school in the nation.'  For any questions, please contact Joann Bautti (

Student Maintenance Request Form


Community Outreach Grant Community Outreach is defined as an activity conducted outside a traditional, institutional, or framed population with the purpose of providing direct services, referrals, programs, or education. The Community Outreach Mini Grants are available to students who wish to conduct a service, program/project, or activity in the community. The following programs are eligible to apply: MD, Art Therapy, Medical Masters, Biomedical Science, Biomedical PhD, SA, MPH, MPA, MCHA, and PATHA.  Applications need to be submitted 30 days prior to an activity/event. Applicants will get notification of approval or denial 1 week after submission and review by a committee.


Club/Class Meeting Application - must be submitted to Student Affairs at least 2 weeks prior to your club or class meeting in order for Student Affairs to approve the meeting.  This form also serves as your request for a room reservation on campus.  Contact Diane Dougherty ( in Student Affairs with any questions or concerns related to using funds from a club/class account.



Club/Class Events & Fundraising Application - Must be submitted to Student Affairs at least 4 weeks prior to your club/class event.  Contact Joann Bautti ( in Student Affairs with any questions or concerns about this process, use of club/class funds, and/or alternative funding opportunities.


Student Event Policy

Helpful Tips When Planning Meetings/Events this document serves as a guideline to help students plan club/class meetings, events and fundraisers.  Spending your class/club funds can be tricky, but Student Affairs is here to help!  Contact Joann Bautti ( or Diane Dougherty ( with any questions.


Tax-Exempt Form - this form is required to establish EVMS Tax Exempt Form tax-exempt status for purchases intended for EVMS purposes.  For more information about the tax exempt form, please contact Diane Dougherty (

Student Resources


Overview for Travel Funding - for students looking to travel to academic conferences or for other EVMS-related reasons, this document provides an overview of what financial assistance options are available.  After reviewing this document, if you still have any questions, please contact Grace Bryant ( 


Student Affairs Travel Grant - for Conference Travel & Publications - To apply for any travel or publication funding from Student Affairs or Office of Research, please complete and submit this form to Grace Bryant ( in the Office of Research. She will assess which funding options are available to you. If you have any questions about the process, you can contact Grace Bryant via email. Please note: conference travel funding is a pre-approval process. Students need to complete funding requests at least four weeks before conference dates.

Follow the link to the Education and Research Opportunities (ERO) database, which is a compilation of opportunities in the United States and abroad for medical students. Questions about any of these opportunities can be directed to Grace Bryant ( in the EVMS Office of Research. 

EVMS Student Policies and Handbooks can be found by following this link. 


Information regarding the EVMS Student Mental Health program can be found by following this link. 

Information regarding the EVMS Safe Zone program can be found by following this link.

EVMS  Plasma Screen PowerPoint Template  can be found by following this link.

SGA Constitution can be found by following this link.